How to Write an Excellent Business Letter?


With the business world becoming more competitive each and every day, there is now virtually no room for mistakes when preparing business correspondence. An inability to correctly draft a business letter is a severe handicap, one that will inevitably come back to haunt you again and again. The following article is provided as a guideline to help those unfamiliar with the observed rules of business correspondence to better understand how to go about drafting an acceptable business letter.

Basic Format

The following is a description of the most commonly accepted format for business letters. All of these sections must be included within the business letter in some fashion. Each section is described individually to help readers understand what is expected of each section.

For Example: Dear Sir or Madame or (professional title) should be used if you are unaware of the person's name; Dear Mr. (Name) should be used if you know the name of a male recipient; Either Dear Mrs. Or Ms. (Name) should be used when addressing a female recipient, depending upon whether or not her marital status is known. When in doubt, always use Ms.

Concepts to Be Aware of

The following are concepts to keep in mind when drafting your business letter. By adhering to these concepts, you can ensure your letters are of a high standard that will be respect by those who receive them.

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